Last updated 2 November 2026.

1. The information we collect from you

In the course of using TravelBud’s website and interacting with its representatives, you may be requested to provide information that includes the following:

• Your full names;
• Your nationality and/or citizenship;
• Your date of birth;
• Your home language, and level of language proficiency;
• Your address;
• Your contact details, including your telephone number and e-mail address;
• Your academic background and level of education, and in some cases your degree certificates, English proficiency certificates or transcripts;
• Your marital status;
• Information about your health;
• A copy of your passport and/or visa;
• A photograph of yourself;
• A voice recording and/or video recording;
• A copy of a criminal background check;
• A copy of your travel insurance details;
• Any relevant medical information;
• The contact details of an emergency contact.
• We may also record for your IP address for purposes of Google Analytics tracking.

2. You must consent to give us your information before we collect it

We only collect the information with your express consent.  When you use our website and are requested to provide us with information, you will be expressly asked for your consent for us to collect this information and utilise it for the purposes described below.  You may also be asked for information telephonically, or via email. In providing your information via telephone or email you agree to do so by providing this information, and then strictly subject to our Privacy Policy.  At all times, whether information is collected via our website, telephonically or via e-mail, it is collected, stored and utilised subject to the terms of this Privacy Policy. This section covers information you give us directly. How we use cookies, and your choices about them, are explained in section 3.

3. Cookies and advertising

Cookies are small text files stored on your device when you visit a website. We use them to:

• understand how people use our site so we can improve it (for example, Google Analytics);
• remember your preferences;
• measure how well our ads work, and show you relevant TravelBud ads on other sites and apps, including Google, Facebook and Instagram. This is often called remarketing or targeted advertising.

Your choices

• Outside the United States: we only use analytics and advertising cookies if you accept them in our cookie banner.
• In the United States: analytics and advertising cookies are on by default, and you can opt out at any time. Click “Cookie Settings” at the bottom of any page and turn off the categories you don’t want.
• Global Privacy Control: if you’re in the United States and your browser sends a Global Privacy Control (GPC) signal, we treat it as a request to opt out. We automatically decline all non-essential cookies, with no action needed from you.

You can change your choice at any time using “Cookie Settings”. You can also block or delete cookies in your browser settings, or browse in private or incognito mode. If you opt out, you may still see TravelBud ads, but they won’t be based on your visits to our site.

4. What we do with your information

We do not sell your information to any third-parties. Some US state privacy laws treat sharing data through advertising cookies as “sharing” for targeted advertising. You can opt out of this at any time, as described in section 3.  The information you provide to us is used by Travelbud or our placement partners for the following purposes only:

• To determine your suitability and eligibility for the programs offered by Travelbud and/or its placement partners;
• For purposes of placing you in paid employment via the programs offered by Travelbud and/or its placement partners;
• To facilitate applications for visas and permits in relation to the programs offered by and/or its placement partners;
• To assist you in booking flights, accommodation and obtaining travel insurance;
• To send you information via e-mail about our programs, new programs that we launch and promotional offers – subject always to your right to unsubscribe from receiving such e-mail communications.

5. How we keep your information safe

The information that you provide to Travelbud is stored on behalf of Travelbud on webservers hosted by HubSpot, Xero, Stripe and PayPal, all of which specialize in secure data management and protection, and which to the best of our knowledge are compliant with the GDPR.  The information that we provide on your behalf to third-parties with your consent is done so via secure e-mail, and is then processed subject to their terms and conditions.

6. Your rights in relation to information that you provide to us

Should you wish at any time to view the information that we have collected from you, or to modify or delete this information please click here. You can also email privacy@travelbud.com with a request to do so.  Should you wish to be “forgotten” – i.e. for us to delete all of your personal information stored by Travelbud – you may also email privacy@travelbud.com or use this form, and we will do so and confirm that we have done so by return email.